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2019 GCRA AGM - New Governance Structure
Overview
New Council Format
Focus Areas for Councils - How they work
Who is in what role, what is still open? Looking for rewarding volunteer work? Check it out!
Why now - Background
Overview:
At the 2019 AGM GCRA adopted new bylaws. With the new bylaws, The governing body of the GCRA shall be the membership represented by a minimum of 8 and a maximum of 40 members who shall be part of defined councils. The format of these councils are no longer defined within the bylaws.
The structure currently in place, with many people who stood for election at the AGM and many positions still vacant, is shown below.
This structure gives every role within the council a vote and therefore a say in the decisions within their area, as well as within any "All Council" meetings that are held. It allows the various councils to focus in on their areas, allows proper oversight, transparancy and succession planning, while simulataneously bringing more people into these critical roles and distributing the labour for these volunteers mroe effectively. Scroll down to view the areas of focus and relationship between councils
Please reach out to the GCRA President or Secretary if you are interested in joining our team! We are always looking for volunteers and there are many opportunities open.
| Executive Council: President Past President* Executive Vice President Secretary VP Finance VP Operations VP Administration VP Development Director of Safety, Disciplines and Appeals Director of Finance Ice Scheduler Director at Large |
Operations Council: VP Operations Competitive Director Competitive Convenors (3) Regional Director Regional Convenors (2) Novice Director Novice Convenors (1-2) |
| Administrative Programs Council: VP Administration Registrar Equipment Manager Director of Administration Webmaster Referee in Chief Director of Publicity and Promotions Tournament Manager Communications Coordinator |
Development Council: VP Development Technical Director - Player Coach Mentor Technical Director - Coaching Convenor Bunnies Summer Camp Manager(s) |
Focus Areas
Your NEW GCRA GOVERNANCE! Plus - OPEN SPOTS JUST FOR YOU!
Interested in knowing what the job is about? Link to NEW PROPOSED JOB DESCRIPTIONS (DRAFT)
| Role | Council | Type | 2018/2019 | 2019/2020 | |
| 1 | President | Exec | Elected | Rick Burchill | Rick Burchill |
| 2 | Exec VP | Exec | Elected | n/a | Jennifer Kosak |
| 3 | Secretary | Exec | Elected | Darlene Pickup | Darlene Pickup |
| 4 | VP Finance | Exec | Appointed | Nadia Wolters | Annie Ste-Croix |
| 5 | VP Operations | Exec/Ops | Elected | n/a | Jen Vila |
| 6 | VP Development | Exec/Dev | Elected | Celine Leduc* | VACANT |
| 7 | VP Administration | Exec/Admin | Elected | Michelle Reis | Kelley Perreault |
| 8 | Director Safety, Discipline & Appeals | Exec | Elected | n/a | Chuck Kennedy |
| 9 | Director of Accounting | Exec | Elected | n/a | VACANT |
| 10 | Scheduler | Exec | Appointed | Jay Waxman | Jay Waxman |
| 11 | Director at Large | Exec | Elected | Kelley Perreault | Josee Sabourin |
| 12 | Competitive Director | Ops | Elected | vacant* | Celine Leduc |
| 13 | Regional Director | Ops | Elected | Marie Drolet* | Marie Drolet |
| 14 | Novice Director | Ops | Elected | Jen Vila* | VACANT |
| 15 | Competitive Convenors (3) | Ops | Appointed | Darlene Pickup | Dan Altherr, Torie Billings, Darlene Pickup |
| 16 | Regional Convenors (2) | Ops | Appointed | None | Terri-Lyn Campbell, Michelle Reis |
| 17 | Novice Convenors (2) | Ops | Appointed | None | VACANT |
| 18 | Registrar | Admin | Appointed | Phil Clement | VACANT |
| 19 | Equipment Manager | Admin | Appointed | Lance Martin | Lance Martin |
| 20 | Director of Administration | Admin | Elected | n/a | VACANT |
| 21 | Webaster | Admin | Appointed | Jen Kosak | VACANT |
| 22 | Referee in Chief | Admin | Appointed | Eve Berthelot | Eve Berthelot |
| 23 | Director of Publicity & Promotions | Admin | Elected | none | VACANT |
| 24 | Communications Coordinator | Admin | Appointed | None | Omar Nalley, Beth Lakoff |
| 25 | Tournament Manager | Admin | Appointed | Serge Robichaud & Nat Altherr | Serge Robichaud & Nat Altherr |
| 26 | Director of Player Development | Dev | Elected | n/a | VACANT |
| 27 | Coach Mentor | Dev | Appointed | None | VACANT |
| 28 | Director of Coach Development | Dev | Elected | None | VACANT |
| 29 | Summer Camp Manager | Dev | Appointed | Jessica Mainwood | Jessica Mainwood / Celine Leduc |
| 30 | Bunny Convenor | Dev | Appointed | None | Amy Grosset |
Why the change?
Link to the NEW BYLAWS
Gloucester Ringette was originally formed in 1972. In 2002 Gloucester Ringette merged with Cumberland to become the GCRA. It is likely that in 2002 (at the time of the merger) a few slight amendments were done to the bylaws to incorporate the new boundaries, and the 'new' updated bylaws were adopted at that time. Since then, only minimal maintenance has been done, and the Bylaws, in their current condition, are challenging to read at best with duplication, gaps, and ultimately a governance structure which is simply not sustainable. The defined executive and limited (mostly unfilled) officer (a.k.a "appointed") roles have been filled by a very small number of volunteers. GCRA has historically been one of the largest ringette associations in the province of Ontario. In order to continue to improve and be successful as organization we need more volunteers in our councils to help get the work done.
- A modern, clearly articulated, easy flowing and understandable set of rules to which the GCRA Governing Body will be accountable
- New Governance Structure:
- GCRA will now be administered by a set of councils - putting more bums in seats;
- more transparency within councils - helps more than one person be doing any one specific thing alone
- A more effective governance structure with more evenly distributed workloads
- Good succession planning
Charts of elected and appointee jobs that will be open for Election at the AGM or for appointment can be found HERE.
We've listed 4 tables that indicate the TO BE availability (if proposed bylaws are adopted) and the AS IS availability (if proposed bylaws are not adopted)
We value your feedback. Please send any inquriies to the GCRA Secretary:
Secretary@GCRA-Ringette.ca